Youth Studio Programs Information

To Register

Youth Studio Programs Information
Please read the following information carefully, as it may apply to you or your child’s class.

Register at the VMFA Visitor Services desk (see hours), by mail (download Registration Form ) or by phone at 804.340.1405. You can now also register online; simply click the “Tickets” button on the program in which you are interested. Please fill out the Youth Information Form prior to the first day of camp.

What to Bring

Youth Studio Programs Form (download now)
The Emergency Information + Photo Release form is collected during check-in on the first day of camp or class. A new form, completed by a parent or legal guardian, is required every camp or class for the student to participate in activities. If possible, print and complete the form prior to arrival (extra forms are available on-site).

If a child or teen is registered for more than one camp or class, we recommend that the parent fill out the original form, excluding information that will differ or need updating (e.g. class title, child’s age, parent’s signature, etc). Make copies of the form then simply add updated information, sign and date for authorization, and submit as needed per camp or class.

Medical Note: VMFA Youth Studio Program Instructors are not authorized to administer medications orally or by injection. If a student is to self-carry a medication, it must be noted on the Emergency Information Form. If your child has an allergy of any kind, it is important for the primary caregiver to inform the instructor or a staff member on the first day of camp. If your child has a serious life-threatening allergy, you should remain on campus while the student is participating in the program. In case of an emergency, VMFA Security will be notified immediately to handle the situation promptly and accordingly. 

Photo ID
Identification is required for authorized adults picking up students under the age of 13. Parents of teens may request an ID check-out for their child at the beginning of the first day of class.

Food or No Food
Snacks and lunches are not included nor are they allowed in select programs. Children enrolled in a Summer Art Adventures’ Camp (ages 5 – 12) may bring a small, healthy snack to eat during their daily break, if desired. Students enrolled in Connect-a-Camp must bring a bagged lunch from home. Teens do not have a scheduled daily break nor are they permitted to eat or drink in Pauley Center Studios or Computer Lab. A break area is reserved for lunches and snacks between classes, if needed. Snacks are not encouraged for students enrolled in My First Art Camp.

Food & Allergy Note: For the health and safety of others, students are not allowed to share food. We ask caregivers to please be mindful of other children who may have a potentially life-threatening allergy. To reduce the risk of accidental exposure, parents/guardians should avoid bringing foods with traces of peanuts, tree nuts, or other common allergen products. During programs, snacks and lunches will be stored in designated bins.

Art Supplies
VMFA provides all art supplies and tools needed for each camp or class, though students are encouraged to bring additional supplies when noted under class description (check online for updates).

Where to Go

Teen Programs 
Meet in the Pauley Center Building,  across the Sculpture Garden from VMFA. Upon arrival, students will check in and be directed to the studios. We strongly suggest teens to familiarize themselves with the area prior to the first day of class.

Children’s Programs 
Meet in the Art Education Center in the museum. A staff person will be there to direct visitors and assist with check-in. We strongly suggest parents/guardians to familiarize themselves with the area prior to the first day of camp.

Download a Campus Map

Museum Note: If the program starts before 10 am, use the Student Entrance to access the Art Education Center, as the remainder of the building will be closed to the public. Hours of operation are Mon–Sun, 10 am–5 pm, Thurs–Fri, 10 am–9 pm. 

Parking

Allow ample time to park and check in before the start of class, especially on the first day. The VMFA Deck parking is free for members or $5 for nonmembers. For city street parking, N. Boulevard is recommended for those registered in children’s programs or Sheppard St for individuals in teen programs.

Museum Note: VMFA does not allow parking in the Entry Plaza; persons temporarily parked in front of the building shall park at his/her own risk. 

Attire

Art Clothes
Wear clothing that is appropriate for an art studio (not something that could get ruined during class). Closed-toed shoes are recommended. We also encourage dressing in layers or bringing a long-sleeved shirt. While it may be hot outside, it’s often chilly inside!

Free VMFA T-Shirt
Children (ages 5 – 12) enrolled in Summer Art Adventures will receive a t-shirt on the first day of camp, which they will decorate and use as an art smock throughout the week. On the last day, kids are welcome to take their shirts home to keep!

Camp Procedures | Preschool + Kids

Check In
The parent, guardian, or authorized adult is required to check in daily by filling out the Attendance Sheet with the student’s name, adult’s name, a primary contact number for the day, and the name of the adult who is scheduled for pick-up.

Important Note to Parents/Guardians: DO NOT drop children off without checking in to the Art Education Center. In the event that your child is dropped off without signing in, a VMFA staff member will contact you immediately to pick your child up. As a result, the student will lose his or her place in the program and will not be permitted to return.

Check Out
Don’t forget your ID! VMFA Staff will ask all adults to show photo identification and initial the Attendance Sheet to verify pick-up. Until then, parents/guardians should wait patiently beyond the Art Education Center until class has ended and a staff person is available to assist you. Students need time to finish projects, clean up, and review the day’s lesson; visitors standing within view of the studios can be a distraction.

Timely Pickup
If a student is not picked up within 10 minutes of the camp’s completion time VMFA staff will attempt to reach the parent and other authorized adults. If VMFA staff cannot reach contacts 30 minutes past the camp’s completion time the proper authorities will be notified. Late departures may result in dismissal from the program. Call 804.340.1438 for questions.

Class Procedures | Teens

Check In
Teens must submit the Emergency Form (signed by a parent) before entering the studios. Students (13 yrs+) are responsible for signing the Attendance Sheet daily. While programs are in session, students will be supervised and are not permitted to leave the VMFA campus. Cell phones should be turned off or placed on silent. No calls or texts during class. Food is not allowed in the studios or computer lab; lunches and snacks can be stored in designated bins provided by VMFA.

Check Out
Students are responsible for signing out daily (no parent/guardian necessarily for check-out*). If a student does not sign out, a VMFA staff person will contact his or her parent/guardian. Early dismissals require a note from a parent/guardian before the start of class.

Important Note to Parents/Guardians: You may request to have VMFA staff follow the check out for Camp Procedures (listed above) by notifying us during check-in on the first day of class. Please also understand our Timely Pickup policy. 

Cancellations

Fees are nonrefundable except when VMFA cancels a program. Camps and classes cannot be substituted or switched once registration is complete. Be sure to mark your calendar! Camps and classes with insufficient enrollment will be cancelled at least a week before they are scheduled to start. Participants will be notified and cancellations will be noted online.

Scholarships

A select number of scholarships are available for youth studio programs. The Scholarship Application Form can be downloaded here. Contact dan.kaczka@vmfa.museum or phone 804.340.1331 for further scholarship questions.

Evaluations

Students and/or parents will be asked to fill out a survey toward the end of camp or class. We value your opinion and would greatly appreciate your taking the take to help us improve our program and exceed your expectations!

Rules + Consequences

Parents are responsible for reviewing the following rules and consequences with their child before the start of camp. Teens will be required to sign a Code of Conduct agreement at the beginning of each class. Please do not bring toys and other distractions in the studio. Cell phones must be turned off or on silent. No texting or calls during camps or classes.

Rules
1.
 Practice safety in the studios and galleries 2. Be kind and respectful to teachers and classmates 3. Help clean up after every project 4. Take part in all activities 5. Have fun!

Consequences
1st
  Teacher speaks with student about inappropriate behavior

2nd  Student sits out for quiet time and teacher speaks with parent/guardian after class

3rd  Student may be removed from program entirely and/or may only be readmitted if the parent/guardian accompanies the student for next full day of camp