Teen Summer Guidelines

 

Download Program Guidelines & Forms

ABOUT VMFA’S SUMMER IN THE STUDIO FOR TEENS

Whether you enjoy drawing, painting, sculpting, film, or fashion, these five-day studio classes teach you new skills, enhance your talents, help you develop personal vision, and strengthen your portfolio for college. Professional artists and instructors use a wide range of concepts and media to expand your knowledge of art, art history, culture, and perspective while building new relationships with peers and mentors within the arts community. Classes offer individual instruction to accommodate all levels of experience.

AGES
DATES
TIMES
TUITION
REGISTER

13–17 (View Kids Summer Camps)
Jun 27–Aug 19
M–F, 9 am–noon or 1–4 pm
$150 per class (VMFA members $130)
Online, phone 804.340.1405, or visit the VMFA Visitor Services desk during public hours

QUESTIONS ABOUT PROGRAMS

EMAIL      youthstudio@vmfa.museum
PHONE    804.340.1331 or 804.340.1438

GUIDELINES   Download guidelines and information packet here

 

VMFA YOUTH & TEEN SUMMER CAMPS: FREQUENTLY ASKED QUESTIONS

What is the drop-off and pick-up process like?

Please review the Youth or Teen Studio Programs Information Sheet. On the first day of camp, we collect forms and verify registration. Heath screening is conducted daily upon arrival. We also we check IDs at pick up each day (for kids’ camps). Drop off and pick up times are extended to reduce crowding. Masks and distancing are still encouraged indoors due to close proximity.

 

What if I need to reach my child in the event of an emergency or I’m running late to pick up?

Call or text 804.868.0879! This is our temporary emergency line that will connect you directly to a Camp Staff person on-duty while programs are in session. (Please do not use this number for general inquiries; instead, call 804.340.1438 or 804.340.1331.) You can also contact Visitors Services at 804.340.1405 and ask them to notify us.

 

Our plans have changed – can I get a refund or transfer to another camp or class?

VMFA does not grant refunds or allow for transfers or substitutions once registration is complete. Fees are nonrefundable except when VMFA cancels a class; however, the following exception applies to Youth and Teen Summer Camps only: For transfers, there is a $30 fee to switch a camp (but only if another camp becomes available). For cancellations, $50 is deducted from the registration fee per refund. Transfers and cancellations must be made at least two weeks (or 14 days) prior to the start of camp or class; otherwise, full payment is required.

 

What happens if my child misses a camp or class?

We’ll surely miss them! Please mark your calendars upon registration. VMFA does not provide refunds or allow transfers for missed classes. Even if someone misses a class, they still occupy that reservation which prohibits others from enrolling. We can sometimes make a take-home kit or gather select materials from the day’s lesson for a student, if notified the same day. If your child is not feeling well or has symptoms of COVID, contact youthstudio@vmfa.museum or 804.340.1438 for guidance. If your child tests positive, you may be eligible for a refund. Please also review Youth & Teen Summer Camps: COVID-19 Protocols.

 

What should I do if my child is sick?

Please, stay home! Any signs of illness or symptoms of COVID-19 should be taken seriously. Consult your doctor or pediatrician for medical advice based on your child’s symptoms. Contact youthstudio@vmfa.museum or 804.340.1438 as soon as possible to discuss cancellation and registration options. If your child tests positive for COVID-19, you may be eligible for a refund.

 

What happens if a teacher is out sick?

If a teacher is not well, they must follow the appropriate protocols and receive clearance before returning to work. In the meantime, a substitute teacher will be reassigned to the camp or class. If no other teacher is available, we will notify participants as soon as possible and provide a full refund.

 

Can I attend camp with my child or sit with them in the studio?

Unless your child has a medical condition or other need that requires an aide, caregivers are not permitted. Only registered students and staff are allowed in the studios in effort to keep occupancy low and mitigate the spread of COVID-19.

 

Does my child have to wear a mask?

We still encourage (and appreciate) well-fitting masks to be worn by all students and staff in Youth & Teen Studio Programs while indoors due to close proximity. Extra masks and face shields are available in the studios, if needed.

Do students get mask breaks?

Yes, students in the kids camps have daily breaks and can remove masks to eat and drink, or as needed. Most breaks take place outside (weather permitting). Teens are welcome to take mask breaks at their leisure.

 

Will any of the camps be outside?

All of our camps and classes meet indoors, however, we love going outside! We usually have our daily breaks (for kids) outdoors, plus teachers will regularly teach lessons on the lawn or in the Sculpture Garden (weather permitting, of course). If sun exposure or insect bites are a concern, you may want to consider applying skin protection prior to arrival.

 

Do you offer before or after care?

No, we are unable to offer childcare at this time due to limited studio space, camp staff, and museum operating hours.

 

My child is only registered for one camp but I need a little extra time. Can I just sign them up for Connect-a-Camp?

No, Connect-a-Camp is only available to students registered for a full day of camps (both morning and afternoon). We are unable to accommodate additional check-ins or check outs at this time.

 

Why don’t you offer camps for every age group in morning like you do in the afternoon? I want to register all of my kids for the same week but they’re different ages and one is always left out!

We hear you and understand your frustration! The summer camp program, however, is just one of many fantastic programs that VMFA has to offer. The Art Education Center studios are shared spaces and, in the mornings, one of the rooms is occupied. Contact megan.endy@vmfa.museum for questions or assistance, if needed.

 

What if my child doesn’t meet the age requirement for the camp or class they want to take?

Look for another class or wait until they are old enough; please do not register for a program that is designed for a different age group. Camps and classes are tailored to specific audiences, with age appropriate projects and supplies. Students also prefer to be with peers closer to their own age, particularly teens. In the event that a student attempts to check-in to a camp or class that is intended for another age group, they will likely be turned away upon arrival and their spot offered to someone on the wait list. Please contact youthstudio@vmfa.museum for questions.

 

I’m trying to sign up for more camps but having trouble registering – what do I do?

First, check availability online. Go to your desired camp or program and select the “Register Now” button. (Note that the “Register Now” and “Sold Out” buttons have to be updated manually and may not always be accurate.) If the next screen says “No times are available for this date. Please try another date.” then it is sold out. If not, see below. For other issues or inquiries, contact Visitor Services at info@vmfa.museum or 804.340.1405. If you are having trouble with your VMFA membership or Member ID, contact the Membership Department at 804.340.1520 or membership@vmfa.museum.

 

It seems like everything we want is full – is there a waitlist?

Yes, please email info@vmfa.museum with the following information:
• Your Name (+ Student’s Name)
• VMFA Member ID, if applicable
• Name of camp/class
• Date of camp/class
• Phone
• Email
• # of spots you need

 

VMFA YOUTH & TEEN SUMMER CAMPS: COVID-19 PROTOCOLS

For general museum information about COVID-19, visit www.vmfa.museum/covid-19

YOUTH & TEEN PROGRAMS RESPONSE TO COVID-19

The VMFA Youth & Teen Studio staff is committed to providing a safe and healthy environment for our students and teachers. While there is an inherent risk of exposure to COVID-19 with any in-person experience, we make sincere effort to reduce this exposure. Programs and procedures are continually being accessed and modified based on recommendations from the CDC, VDH, and other sources. We may also maintain select mitigations specific to our programs that have proven effective throughout the pandemic. Due to close proximity in the studios, we encourage participants and Camp Staff to continue mask wearing while indoors during camps and classes. Along with mask recommendations in Youth & Teen Studio Programs, we physically distance when possible, clean frequently, practice good hand-hygiene, and limit the number of people in the each studio.

Please be aware that protocols for Youth & Teen Studio Programs are subject to change at any time. Updates will be posted online at www.vmfa.museum/youth-studio/guidelines (as time permits).

COVID-19 SYMPTOMS & SCREENING

Please self-screen prior to attending camp or class. If a student, caregiver, teacher, or other Camp Staff can answer “YES” to one of the following questions within 24 hours of class, they should remain home and notify VMFA Camp Staff of their absence.

 

  1. Have you or a member of your household been in contact with someone in the past 10 days with suspected or confirmed COVID-19?
  2. Do you or a member of your household have any of the following symptoms (that cannot be attributed to other health conditions) such as: fever, chills, cough, shortness of breath, difficulty breathing, fatigue, muscle aches, headache, loss of taste or sense of smell, sore throat, congestion, runny nose, nausea, or stomach issues

 

HEALTH & SAFETY PRECAUTIONS

While the following list is subject to change based on new recommendations, here are some of the modifications and precautions we have taken in effort to reduce the risk of exposure to COVID-19 during our programs:

    • Enrollment has been reduced and only registered students and staff are permitted in the studios.
    • Well-fitting masks are still encouraged (and appreciated) indoors, regardless of vaccination status.
    • All Camp Staff members are screened daily and strongly encouraged to wear masks and/or face shields while in the studios.
    • Physical distancing is practiced, when possible.
    • Studio seating typically provides physical distance and/or physical barriers so students can safely learn and create.
    • A “no contact” check-in process has been implemented, which includes a brief health screening.
    • Hand soap, sanitizer, extra masks, disinfectant wipes, and other PPE are readily available to students and staff, as needed.
    • Teachers and staff routinely clean and disinfect studios and equipment before and after class and as necessary.
    • Students do not share supplies or workstations unless disinfected between uses. In most cases, art supply kits are assigned to individual students for their use only throughout each camp or class.
    • In addition to proper ventilation throughout the buildings, all youth and teen studio spaces have individual air purifiers.
    • Students are asked to bring refillable water bottles from home (but may also request water, if needed). Drinking directly from water fountains is not recommended during camps.

STUDIO SAFETY & CLEANING PRACTICES / PROTOCOLS

    • VMFA Facilities Services thoroughly cleans the area, restocks supplies, and removes trash and recycling daily.
    • Camp Staff frequently cleans and disinfects high-touch surfaces, including check-in stations, door handles, tables, etc.
    • All tools and supplies that can be reused are properly disinfected between uses.
    • Handwashing or sanitizing is required upon arrival and before snack or lunch break. Good hand-hygiene is also encouraged.
    • Students are instructed to clean up behind themselves (within reason) after each project.
    • Items and materials that are left in the studios after class or camp that cannot be properly disinfected for reuse may be discarded; this includes artwork, snack bags, and other possessions that are left behind at the end of the week.

PROTOCOL FOR POSITIVE COVID-19 CASES

At VMFA, the safety of our students and families is very important to us as is transparency and communication. Our Youth & Family Studio Programs Coordinator works directly with our Human Resources Dept. (HR) for guidance regarding COVID-19 mitigations, exposures, and cases. Please note that protocols are subject to change.

A student who tests positive for COVID-19 should not return to the museum until the appropriate CDC recommendations have been met or until they have clearance from the camp coordinator (megan.endy@vmfa.museum or 804.340.1438) who will work closely with the family alongside VMFA’s HR Dept. A negative test result, doctor’s consent, or completion of recommended quarantine may be necessary to return. The student must also have little to no symptoms remaining and be fever-free for over 24 hours without assistance from a fever-reducing medication. Upon return, the student may be asked to wear a well-fitting mask.

If the student was present in class within a day of testing positive or having symptoms, an email alert will be sent to individuals registered for that same camp or class using the email address provided at the time of registration. The camp or class will likely continue uninterrupted, however, we support families who would prefer to stay home. A prorated refund can be granted for students who opt out of camp due exposure in the studio. In the event of a spread or severe case, we may need to temporarily close the studios or cancel the program. The email will provide further guidance at that time.

A Camp Staff person who tests positive for COVID-19 must be cleared by HR; staff cannot return to work until symptoms subside and they receive two negative PCR tests within 24 hours after completing 10-14 days of quarantine.

If an instructor was in class within a day of testing positive or having symptoms, an email alert will be sent to individuals registered for their camp or class. Another teacher will substitute teach and the camp or class will otherwise continue uninterrupted; however, we will support families who would prefer to stay home. A prorated refund can be granted for students who opt out of camp due exposure in the studio. In the event of a spread or another teacher is not available, we may need to temporarily close the studios or cancel the program. The email will provide further guidance at that time.

PROTOCOL FOR STUDENTS & STAFF EXHIBITING SYMPTOMS COVID-19 DURING CLASS

Students or Camp Staff showing moderate to severe symptoms of COVID-19 will be separated from the group and will need to leave the museum. Close contacts will be notified and guided accordingly; safety and cleaning protocols will also go into effect.

Should a student become ill during class, staff will contact the parent/guardian and arrange for immediate pick up. In the meantime, the student will be isolated from peers and in the care of Camp Staff.

*A student who has symptoms of covid may need clearance before returning to camp or class which could include a negative test result, doctor’s consent, or completion of recommended quarantine. The student must also have little to no symptoms remaining and be fever-free for over 24 hours without assistance from a fever-reducing medication.

Should a teacher become ill during class, they will need to leave the premises as quickly as possible and a Camp Staff member will take over teaching and may relocate students, if needed. Depending on the severity of the situation, caregivers may be contacted and asked to pick up their children early. VMFA staff will follow-up with further details and guidance as it becomes available.

*Camp Staff will take the appropriate steps to ensure the safety and well-being of our students. The teacher will be required to stay home and coordinate with their supervisor and HR; they cannot return to work until all necessary protocols are complete.

In the event that symptoms become life threatening VMFA Security Staff will dispatch EMS and provide first aid; Camp Staff will immediately begin contacting the parents or guardians, followed by emergency contacts until someone has been reached.

ADDITIONAL INFORMATION

For further questions about youth or teen summer programs protocols, email youthstudio@vmfa.museum or call 804.340.1438. 

We also encourage you to continue following community levels and recommendations outlined by the Centers for Disease Control. You may also visit the Virginia Department of Health for information as it pertains to the Commonwealth of Virginia. In general, please heed the advice of health professionals and stay home if you are sick.