View Posting and Apply for this Opportunity at the State Job Application Site here.

Title: Executive Administrator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $63,000

Pay Band: 4

Agency: Virginia Museum of Fine Arts

Location: MAIN MUSEUM

Agency Website: https://vmfa.museum/

Recruitment Type: General Public – G

Job Duties

Are you a dynamic, energetic, multi-tasking executive administrator ready for the next chapter of your career? Do you seek out challenges and want to be surrounded by art and culture and the people who make it happen? If so, we hope you will consider applying to become the VMFA’s Executive Administrator to the Chief Curator and Deputy Director for Art and Education.

Working in a high pressure, fast-paced environment, you will serve as the Executive Assistant to the Chief Curator and Deputy Director for Art and Education at the Virginia Museum of Fine Arts. Responsibilities include coordinating internal and external meetings, making travel arrangements, creating PowerPoint presentations, executive briefings, managing projects, producing reports, and answering correspondence and phone calls. This position will also assist on special projects for staff members that report to the Chief Curator and Deputy Director for Art and Education.

Minimum Qualifications

Flexibility in terms of handling multiple tasks; ability to prioritize and work under pressure; willingness and ability to work evenings and weekends as required; ability to work as a team member, occasionally helping other areas of the office; ability to work independently. Requires high level of confidentiality and discretion. A high degree of proficiency in PowerPoint and the Microsoft Office suite is essential, as well as excellent verbal and written communication skills and abilities.

Additional Considerations

Experience and/or training typically gained from graduation from an accredited college or university with a Bachelor’s degree. Experience as an Executive Assistant in a fast-paced office environment preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Please submit three (3) references. Provide full name, phone number, and email address. References may be attached in a separate document in the “other” field in the portal; or they may be included with the resume or cover letter.

Professional references are preferred. Other reference types will also receive consideration. References should be able to attest to your knowledge, skills, and abilities, especially qualifications relevant to the position for which you are applying.

Selected candidates must pass a criminal history background check.

Interested individuals must submit an online application. This posting will close at 11:55 p.m. on the designated closing date.

Please contact the HR office at recruitment@vmfa.museum if you need assistance.

VMFA is an EEO/AA and Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

Contact Information

Name: Human Resources Services

Phone: please email

Email: recruitment@vmfa.museum

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

View Posting and Apply for this Opportunity at the State Job Application Site here

Tour Services Administrative Assistant

View Posting and Apply for this Opportunity at the State Job Application Site here

Title: Sydney and Frances Lewis Family Curator of Decorative Arts, 1890 to the Present

State Role Title: VMFA Senior

Hiring Range: $100,000 – $110,000

Pay Band: UG

Agency: Virginia Museum of Fine Arts

Location: MAIN MUSEUM

Agency Website: https://vmfa.museum/

Recruitment Type: General Public – G

Job Duties

The Virginia Museum of Fine Arts invites applications for the position of Sydney and Frances Lewis Family Curator of Decorative Arts, 1890 to the Present. This is a senior-level position at one of the world’s finest museums. We seek an accomplished curator with an international reputation in the field of Decorative Arts to advance the curatorial vision for a collection of more than 2,700 works of art, including the finest holdings of Art Nouveau and Art Deco outside of France. Candidates will apply their significant experience working at an art museum as well as their proven record of successfully developing and implementing major exhibitions and permanent collection installations, as well as a history of publishing accompanying catalogues and new scholarship. The successful candidate will work through their own established international network of relationships in the art world, including museums and galleries to achieve curatorial goals while managing a substantial acquisitions budget.

Minimum Qualifications

Significant experience in curatorial work focusing on Decorative Arts with a distinguished track record in acquisitions, exhibitions, scholarly publications, public speaking, and research. Strong knowledge of best practices of collection stewardship. Strong organizational and interpersonal skills. Ability to multi-task. Excellent writing, communication and public speaking skills. Excellent communication and organizational skills are required and the ability to work in a highly collaborative, team-based environment is essential.

Additional Considerations

Extensive experience typically gained through a Ph.D. program in Art History. Demonstrated experience with exhibitions, publications, collections management, and scholarly research; expertise in all periods and areas of Decorative Arts from 1890 to the present, especially Art Nouveau and Art Deco.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Please submit three (3) references. Provide full name, phone number, and email address. References may be attached in a separate document in the “other” field in the portal; or they may be included with the resume or cover letter.

Professional references are preferred. Other reference types will also receive consideration. References should be able to attest to your knowledge, skills, and abilities, especially qualifications relevant to the position for which you are applying.

Selected candidates must pass a criminal history background check.

Interested individuals must submit an online application. This posting will close at 11:55 p.m. on the designated closing date.

Please contact the HR office at recruitment@vmfa.museum if you need assistance.

VMFA is an EEO/AA and Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

Contact Information

Email: recruitment@vmfa.museum

Click here to view and apply for this position at https://www.jobs.virginia.gov/jobs/floris-server-richmond-virginia-united-states

Floris Server

The Virginia Museum of Fine Arts has an exciting new opportunity for a Assistant Horticulturist as an addition to our Building and Grounds department. This position will be responsible for the general maintenance, care, improvement, and appearance of the Museum’s grounds and Sculpture Garden.

This is a salaried, non-exempt position that offers Commonwealth of Virginia employee benefits such as 12 paid holidays, health benefits and more. VMFA staff also enjoy museum benefits like free admission to special exhibitions, previews of special exhibitions, employee pricing for select museum programs and classes, and discounts at Amuse Restaurant, Best Café, and VMFA Shop.

Duties include:

Installation and Maintenance of Plant Life in Museum’s Sculpture Garden and around its Campus. Supports the museum’s commitment to provide quality customer service to visitors throughout Virginia and beyond by applying professional talents, knowledge and skill to the museum campus and statewide partnership network, as appropriate and on location as needed.

Oversees the grounds volunteer team.

Maintains Irrigation Systems on Museum Campus.

Maintain Sculpture Garden Water Fountains and Water Garden.

Inclement Weather / Snow Removal.

Clean up after storms.

Garden maintenance after special events.

Minimum Qualifications

Demonstrated knowledge of landscape maintenance practices and plant care appropriate to the region.

Demonstrated ability to operate required tools and equipment.

Strong communication skills.

Knowledge of computers and basic Microsoft software programs.

Experience with water management, troubleshooting and repair of irrigation systems and basic landscape equipment.

Additional Considerations

High school graduate preferred.

Current pesticide applicators license preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidates must pass a criminal history background check.

Interested individuals must submit an online application. Posting is open until 11:55 p.m. on April 17, 2024.

Please contact the HR office at recruitment@vmfa.museum if you need assistance.

VMFA is an EEO/AA and Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

To apply for this position, click on the link below:

Assistant Horticulturist – Richmond, Virginia, United States

The Virginia Museum of Fine Arts Foundation seeks a detail-oriented and collaborative individual who excels in customer service for the role of Annual Giving Officer. This position is responsible for overseeing the annual unrestricted giving program, specifically annual fund campaigns, and Foundation level memberships. This is an exciting opportunity to contribute meaningfully to the museum’s mission to share great art as part of a dynamic and supportive team.

Responsibilities include the following as well as other related duties:

• Play a key role in developing an annual plan for sustainable growth in Foundation-level membership ($300+) at VMFA
• • Serve as a first point of contact for all inquiries pertaining to Circle level membership benefits and gifts, annual fund giving, and employee giving
  • Manage both the membership renewal process and gift acknowledgment processes
  • Draft and send e-mailed membership renewal messages for foundation level members
  • Develop strategies for increased donor engagement and sustainable membership growth
  • Support the Director of Membership in executing upgrade campaigns in the general levels ($175 and below) to increase revenue in VMFA Circle Levels ($175 to $600)

• Manage two Annual Fund campaigns annually
  • Devise and implement a direct mail strategy. Draft copy, obtain necessary stakeholder approvals, order supplies, request lists, and coordinate with the mail house.
  • Initiate targeted mailings for particular groups of donors
  • Spearhead digital strategy working with the Marketing and Communications team on email, social media, and Giving Tuesday components
  • Play a key role in producing the Director’s holiday video
  • Analyze and report campaign results

• Engage with donors regularly (written communications, email, telephone, in-person meetings) with words of thanks, program invitations, and to encourage them towards further investment in the museum.

Minimum Qualifications

• Previous development experience in one or more of the following: annual campaigns, annual giving, membership programs, corporate annual giving, direct marketing and data analysis.
• Exceptional abilities in written communication, specifically persuasive writing

Preferred Qualifications

• Experience with Raiser’s Edge database
• Bachelor’s degree

Salary Range: $50,000 – $60,000 annually

This salaried, exempt position offers competitive employee benefits, including 14 paid holidays, a comprehensive health benefits package, and more!

Special Requirement:

• Selected candidates must pass a criminal history background check.

Applications will be accepted until 11:59 pm, Friday April 26th, 2024. 

To apply, please submit the following to recruitment@vmfa.museum:

• Brief cover letter
• Resumé
• Names and contact information for three professional references

Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts. Read more. 

The Virginia Museum of Fine Arts is seeking a dedicated and civic-minded individual to join our team of sworn Peace Officers.

Are you excited about delivering the best Security experience to our guests? This position may be the perfect fit for you! Our Special Conservators of the Peace are responsible for assisting in the overall safety and security of the Virginia Museum of Fine Arts, employees, and its patrons while on duty. This is a crucial role to the Museum and requires following proper safety and security procedures. As our Security Operations is open 24/7, 365 days a year, we expect this role to be flexible in working mornings, evenings, weekends, and holidays.

Special Conservators of the Peace (SCOP) ensure that the museum is a safe environment for a variety of art related events and exhibitions by patrolling the museum property and grounds, enforcing rules and regulations, assisting visitors and employees, reporting potential hazards and suspicious activities, and responding to emergency situations. Officers also assist with investigations, secure evidence, and complete logs and other records.

As a Special Conservator of the Peace, officers carry weapons and exercise general police powers as appropriate.

So, you have skills, but—

What about working in an arts museum with talented and hardworking staff?

What if said museum provides—
• Free coffee.
• Free special exhibition tickets.
• Agency employee discount for Best Café, the museum’s casual dining restaurant.
• Agency employee discount for Amuse restaurant, the museum’s fine dining restaurant.
• Agency employee discount for museum programs and art classes.

and provides Special Conservators of the Peace —
• Professional development/work-related training or courses.
• Behind the scenes access to view world-class art.

Minimum Qualifications:

• Knowledge of applicable laws, rules and regulations pertaining to the responsibilities and professional conduct of sworn, armed Special Conservator of the Peace and the methods used in accident and claims investigations.

• Ability to handle public safety and security issues as they arise in an appropriate and timely manner.

• Ability to provide emergency care and assistance to any individual who is hurt, injured, or becomes ill while at the Museum.

• Ability to exercise independent judgement, prepare complete and effective reports, and communicate clearly and concisely both orally and in writing.

• Ability to sit, stand and patrol the campus for up to twelve (12) hours at a time.

• Ability to work in a diverse workplace.

• Ability to establish and maintain cooperative relations with others.

• Excellent customer services skills.

• Knowledge and experience with basic computer applications.

Preferred Qualifications:

• A college degree in law enforcement, criminal justice, private security, or equivalent experience, such as military service.

Special Requirements: 

• Selected candidates must pass a fingerprint criminal history background check.

• Selected candidates must pass firearms course upon hire to maintain employment and to proceed with remainder of required training.

Please contact the HR office at recruitment@vmfa.museum if you need assistance.

This position will close on April 9, 2024

Click here to apply for this position:

https://www.jobs.virginia.gov/jobs/special-conservator-of-the-peace-richmond-virginia-united-states-331e0f2c-3f6c-42a5-9abc-81c749046b2a

The Virginia Museum of Fine Arts Foundation is seeking a highly skilled executive to serve as Director of Foundation Finance and Accounting. The Director of Foundation Finance and Accounting will have ownership for the integrity, accuracy, and informational quality of overall finance functions and in compliance with Generally Accepted Accounting Procedures (GAAP) and the Internal Revenue Service (IRS). Areas of coverage for this position include Statements of Activities and Financial Position (Gifts, A/P, payroll, debt, and Fixed Assets), Cash Flows and all other regulatory requirements of the legal entity.

Responsibilities include all fiscal period close processes, financial reporting, financial systems maintenance, internal controls and regulatory compliance procedures, tax reporting, and integration of any state initiatives. This position is also responsible for all accounting, reporting, and due diligence work on the endowment pool. Furthermore, the position will also lead activities supporting budgeting/forecasting and variance analyses. The highly skilled executive is expected to manage the accounting department towards efficient and value-added processes, and interact effectively with all levels of the organization within the Foundation as well as the broader Virginia Museum of Fine Arts. This position will be supervising VMFA’s Accounting Manager and Staff Accountant.

Duties & Responsibilities: 

• Monthly, Quarterly, and Year End Closing and Financial Reporting.
• Responsible for producing timely, accurate, and GAAP compliant financial results for all fiscal periods that properly reflect donor and not-donor restricted assets and net assets utilizing a fund accounting methodology.
• Lead and assist in preparing all supporting work papers and schedules for the VMFA Annual Financial audit and Agreed-Upon Procedures and liaise with the external auditors to plan and carryout the audit. In conjunction with external auditors, prepare all financial statements and notes.
• Oversee quarterly budget to actual, Statement of Financial Position, and Statement of Activities for the Board and Committee meetings (Executive, Investment, Budget and Compensation, Audit and Governance) as well as any internal or external requests.
• Oversee all accountings functions and develop and maintain financial accounting systems for cash management, accounts payable, contribution, purchasing, grants, payroll, and endowments.
• Lead all IRS and VA state tax required filings to include 990, 990T, 5500, VA550, UBIT, Sales and Use Tax, and any additional investment required tax forms.
Ensure that all funds transferred to the Museum have met any restrictions set by the donor or the Board.
• Oversee the preparation of and certify the Component Unit Report as required by the Commonwealth of Virginia.
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate.
• Prepare and ensure all debt covenants are met and made available to the bank.
• Participate in preparation of split interest and deferred gift agreements and oversee the recording and periodic distributions to donors and final closure of the agreements.                                                                                                                                                                                                      •Oversee calculation and preparation of payroll, 401K transactions, and profit share deposits including preparation of 401K census data for 5500 submission.                                                                                                                                                                                                                               •Oversee Foundation Human Resource needs including, onboarding, offboarding, open enrollment, and annual benefit vendor review for discussion and approval by management.

Endowment Accounting and Management:

• Manage all new investment subscription documents and any liquidation of investments as directed by the Investment Committee.
• Ensure all income is properly recorded and distributed to each endowment and provide detailed reporting on dollars spent from the endowment and temporary restricted projects and funds.
• Oversee preparation of annual ASC 820 disclosure, benchmark roll forward, and Limited partnership commitments for all investments.
• Work with the Office of Advancement in preparing the annual endowment stewardship reports.
• Implement the endowment investment policy as it relates to the Foundation staff responsibilities.
• Lead due diligence work required on money managers by liaising with money managers on a regular basis as well as the investment consultant.

Budgeting/Forecast and Variance Analyses Support:

• Lead formal financial forecasting process.
• Lead initiative to improve Foundation budget usefulness, understandability and relevance.
• Coordinate available funds with Museum Budget Manager on use of funds.
• Assist CFO and serve as backup in presenting budget to the Budget and Compensation Committee of the Board and internal staff.
• Manage cash flow and prepare cash flow forecasts for operating, art purchase, and investment transactions, ensuring appropriate available funds for spending.
• Research and provide variance analyses of actual versus budget/forecast/prior year.

Internal Controls/Policies and Procedures:

• Review and approve all purchase orders, invoices (including coding), payments, payroll, tax payments and returns.
• Review, improve, implement and enforce all areas of accounting policy, maintain internal controls, and manage fiduciary processes and procedures.

Management/Staff Development

• Supervise and develop staff.
• Establish priorities.
• Ensure staff is completing required functions and developing their technical and professional skills.
• Attend all Investment, Budget, Governance Committees and general Board meetings. Liaise with key stakeholders- Treasurer, Board of Directors or Committees as requested.
• Be recognized and established functional expert on all Foundation finance activities and GAAP accounting requirements.

Other Systems Support, Special Projects, Issue Resolution:

• Main contact for all banking, debt, and investment relationships, and cash transfer requests.
• Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements.
• Serve as Post-issuance compliance officer for bonds.
• Provide leadership/management for a variety of ad hoc initiatives, including but not limited to financial systems improvements, process enhancements, accounting structures for paying museum expenses on their behalf, reconciliation diagnostics, and the like.
• Projects as assigned by CFO.

Minimum Qualifications:

• College degree in business/accounting finance or related field.
• MBA, CPA, or CGFM designation preferred.
• Five (5) or more years in a supervisory position in a not-for-profit accounting environment.
• Knowledge of investment accounting in a foundation with large pooled endowment assets.
• Ability to manage and coach other employees
• Ability to communicate effectively, both orally and in writing
• Ability in forecasting, supervision, dealing with complex organizational setup, managing processes, reporting research results, and decision making
• Significant experience preparing for external financial audit of a not-for- profit

Special Requirement:

• Selected candidates must pass a criminal history background check.

Salary commensurate with experience

To apply, please submit the following to recruitment@vmfa.museum:

• Cover letter
• Resumé
• Names and contact information for three professional references

This position is open until filled.

Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts. Read more.