Archivist/Records Manager

Title: Archivist/Records Manager

State Role Title: VMFA Assistant

Hiring Range: $50,000 – $55,000 annually

Pay Band: UG

Agency: Virginia Museum of Fine Arts

Location: MAIN MUSEUM

Agency Website: https://vmfa.museum/

Recruitment Type: General Public – G

Job Duties

The Virginia Museum of Fine Arts (VMFA) is seeking a qualified individual to fill the role of Archivist/Records Manager in the department of Library and Special Collections in the Art and Education Division.

The Archivist/Records Manager is responsible for the accessioning of incoming and existing archival collections, including creating inventories, managing location information, and providing access to materials. Institutional records management is also a key function of this role. This comprises management of the retention and disposition of state records in compliance with state records management protocols in consultation with colleagues at the Library of Virginia. The Archivist/Records manager responds to internal requests for assistance, transfer and access to institutional records.

The Archivist/Records Manager responsible for the arrangement and description of collections at varying levels (collection, file, item, etc.) in accordance with the museum’s metadata and description standards. The person in this position follows VMFA’s handling protocols to ensure preservation of the collections and assists with research and exhibition requests involving archival material and collections.

The Archivist/Records manager works collaboratively with the photo archivist to process manuscript collections containing photographic material.

The Virginia Museum of Fine Arts (VMFA) is a state-supported, privately endowed educational institution created for the benefit of the citizens of the Commonwealth of Virginia. Its purpose is to collect, preserve, exhibit, and interpret art, to encourage the study of the arts, and thus to enrich the lives of all. As one of the world’s finest museums and one of the largest comprehensive art museums in the United States, the VMFA is the only art museum in the United States open 365 days a year with free general admission.

This salaried, exempt position offers Commonwealth of Virginia employee benefits such as 12 paid holidays, health benefits and more. VMFA staff also enjoy agency benefits like free admission to special exhibitions, previews of special exhibitions, employee pricing for select museum programs and classes, and discounts at Amuse Restaurant, Best Café, and VMFA Shop.

Minimum Qualifications

Demonstrated experience in organizing and cataloging archival collections in a library or archives environment, or equivalent records management experience

Proficient in Microsoft Office applications.

Strong organizational and communication skills.

Ability to work independently and prioritize tasks with little onsite supervision.

Additional Considerations

ALA accredited master’s degree in library and information science, or equivalent education and/or training.

Knowledge of professional archival standards, principles, concepts, and practice, and understanding of and ability to apply descriptive metadata standards (DACS, EAD, AAT, etc.).

Experience with ArchivesSpace or other archival collections management systems.

Experience in VA state records management.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidates must pass a criminal history background check.

Interested individuals must submit an online application. This position will close at 11:55 p.m. on November 24th, 2024.

Please contact the HR office at recruitment@vmfa.museum if you need assistance.

VMFA is an EEO/AA and Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

Contact Information

Name: Human Resources Services

Phone: please email

Email: recruitment@vmfa.museum

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.